Shahin Era Reunion Committee Meeting June 18, 2003

Present: Bill Graf, Rosemary Erb, Jeanne Hauser, Pat Conlon, Dan Schwem, MaryAnn McAlpin, Tom Erb, Bob Zogby, Kathe Kilmer, Sharon Cristo, Kathie Bonsignore, Rick Barry, Nancy Bowllan, Ann Garcynski, Peggy Andrews Vorndran, Ken Vorndran, Teri McLaughlin Hunter, Mary Kearney, Rick Duncan, Kathy Finnegan, Lynn Aiello, Pat Travis, Greg Smith, Ada Nastasi, Tim Prinzing from Artisan Works Leah

Tom Erb
There are 275 reservations, 263 paid as of today. Estimate final count 300+ range.
Dan needs a final count 5 days before.
Rick needs a final count 5 days before.

Volunteer Logistics will be handled by Greg Smith
Will have 7 or 8 scattered tables for hot and cold food stations
Very limited seating, Leah will get a number of how many seats at the location.

Budget
Ticket sales now at $35, $25 paid in advance. $13 pp budget for food; Will be stations of hot and cold hors d'oeuvres. $7 pp for bar includes 3 bartenders, set up takedown, ice, cups, condiments, required insurance and permits.
Discussion was held regarding the charge for beverages and the use of drink coupons.
Committee will charge $1 for all drinks: Beer, Wine, Water, Pop
Mixed drinks can be purchased at the bar, their charge.

Rosemary Erb- Karaoke
Looking for Show Tunes
Will get together with Leah regarding logistics
Need a TV monitor with a Video jack
Will also have slides and projector--KK will supply slide projector. Tim Prinzing will contact Rosemary and Elizabeth Leutung about the monitor needs.

The Location
Most parties use the Big Train Door Their nametag will be the ticket.
Bartenders will be instructed not to serve anyone without a nametag.
Committee members will request anyone without a nametag to see Mary Ann at
the ticket booth.
The charge at the door will be $35 firm.
Greg Smith coordinating volunteers. Leah requests 3 to direct traffic.
Volunteers are needed to sell music and photo CD's at the reunion. All music CD's are ready.
Photo CDs for presale at $5 . One for band and musical memories in a slide show format and one Kodak picture CD of reunion pix. Rick Duncan in charge of reunion photo CD. He will contact Mike Leahy to verify Kodak contact. Possible CD of visual memories.

Publicity
Area newspapers have all been contacted, Irondequoit Press expressed interest.
Peg Gillen has contacted D&C columnist Carol Ritter & an article is expected to be forthcoming.
Many BK grads are in local media, including Norma Holland, Maureen Mcguire, Patrice Walsh and connections thru Donna Dedee and Pete Dobrovitz.
Will be sending in to community calendars and T-shirt of the week.
There are an average of 90 hits a day on the Shahinera.com website, interest peaked to
200 hits after the Kearney newsletter mailing.
Committee members should call 5 people you want to come and invite personally.
2/3 of the people do not have email. 1000 people have not responded either way.
Access the list on the Website, call committee members for the password.
We don't have database of teachers and parents, please invite any you know.

Discussions
Poster areas for different classes
PA announcement of class pictures
Discussed dress: casual. Range is from business causal to more casual. Think golf shirts for men--no ties-- and comfortable shoes for women.
Open House at BK on Sunday 12:00 to 3:00
Discussions of food, drinks, entertainment, Kearney Advancement. Greg Smith to supply a few volunteers to help with refreshments.

Band Jam at Artisan Works, Saturday 9:00
Encourage everyone to come.
Bring your children who play an instrument.

Next committee meeting will be July 2nd at Kathe Kilmer's house at 8 St. Ebbas Dr. in Penfield at 6:30. Last minute details reviewed and help is needed to put pictures on class posters. Anyone interested in helping, please come.

Meeting adjourned at 9:00 pm with snacks, drinks and social time.

Respectfully submitted,

Jeanne Hauser
Recording Secretary

http://www.artisanworks.net/artisan_works.htm

From the West
I-90 East (toward Albany)
Exit at 490 East
Exit at Winton Road
Turn Left on to Winton Road
Turn Left on to Blossom Road (fourth traffic light)
Turn Left after TOPS parking lot - into "Blossom Business Center" (a brick, industrial building)
Turn hard right at the two rearing horses
Artisan Works is on your left at the painted boat.

From the East
I-90 West (toward Buffalo)
Exit at 490 West
Exit at 590 North
Exit at Blossom Road
Turn Left on to Blossom Road
Turn Left after TOPS parking lot - into "Blossom Business Center" (a brick, industrial building)
Turn hard right at the two rearing horses
Artisan Works is on your left at the painted boat

 

 

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We are looking for people to help out in the areas that are blank.
If you have any suggestions or want to help please email Tom Erb
or call him at 512-832-4000 days or 512-345-7595 nights.